Recalculate Healthcare Productivity
How to recalculate historical data for volume, payroll, or agency integration configurations for Healthcare Productivity.
If changes are made to volume, payroll, or agency configurations, you can process the historical data again to fit the new configuration.
- Only one recalculation can run at any point in time.
- Use the maximum date range of no more than one fiscal year (366 days). For better performance, use a date-range duration of 90 days or less.
- You can run up to 5 recalculate requests each calendar week. To change this setting, contact UKG.
Volume recalculations
When you modify the volume-specific configurations for Healthcare Productivity, the daily feed volume is weighted based on the current configuration. However, if you want to calculate the historical data on modified configurations, you must recalculate. The recalculation process has the same result as re-entering the data into the system.
The following changes can make a volume recalculation necessary:
- Changed Billing Department mapping:
- A mapping of a work unit was deleted and linked to a different facility or department.
- A mapping was deleted (a "soft" delete).
- Changed Charge Master:
- The weight of a Charge Master was updated.
- The weight of a Charge Master was updated for an effective date in the past.
- Changed Volume Department Copy and Volume Copy Override:
- The weight of a Volume Department Copy configuration was updated to zero (
0) because you cannot delete a configuration. - The weight of a Volume Department Copy configuration was changed.
- The weight of a Volume Copy Override was changed.
- The weight of a Volume Department Copy configuration was updated to zero (
The effective Weight of the Charge Master is considered because Charge Master is effective dated. While calculating the workload volume, the Weight on a service date is used.
Payroll recalculations
The following changes can make a payroll recalculation necessary for Healthcare Productivity:
- Changed payroll department mapping:
- A mapping of a work unit was deleted and linked to a different facility or department.
- A mapping was deleted (a "soft" delete).
- Changed payroll job mapping:
- A mapping was deleted (a "soft" delete).
- Changed employment status mapping:
- A mapping was deleted (a "soft" delete).
- A mapping was updated.
- Changed paycode
only:
- The mapping category assignment changed for a paycode that is based on payroll data.
- A new paycode does not require a payroll recalculation because there is no historical data that needs to be processed.
Recalculate volume or payroll
- Select
Main Menu
. -
Click Tap
Run an Integration
. - Select the Recalculate integration. Click Tap Select.
- (Optional) Enter a unique Integration Run Name to make it easier to identify the run of the integration. Otherwise, the default name ends with a date and time stamp.
- In
Domain, select one of the following:
- All(default): Recalculate payroll and volume data. The recalculations run independently and do not interfere with each other.
- Payroll: Recalculate payroll data only.
- Volume: Recalculate volume data only.
- Select
both
Start Date and
End Date,
or select
neither as follows:
- Select a
Start Date from which to start recalculating the payroll data or raw volume. Set the Start Date to be same as the start date of a pay period.
Select an End Date to be the last date of the recalculation. Set the End Date to be same as the end date of a pay period.
- Do not select either start or end dates; then, the integration recalculates for the default date range of today and the 29 previous days.
- Select a
Start Date from which to start recalculating the payroll data or raw volume. Set the Start Date to be same as the start date of a pay period.
- Select the following:
- Run Integration : If this is the first time this integration is being run.
- Re-Run: If this integration has been run before, and the status is not In-Progress, you can run the integration again without entering the parameter settings again. Click Tap Yes to run the integration with the previous parameter settings, or No to edit the parameters for this run.
Wait for the confirmation that the integration completed
or failed . Close the panel. Click Tap Refresh
. To see details, select the integration run. Select Run Summary.
When the integration run starts and when it finishes, notifications go to the Control Center and by email.
- When the integration runs successfully, the
Run Summary shows the execution key for the domain that was recalculated.
When the recalculate process starts and finishes, notifications go the Control Center and by email.
- If the integration run failed
, check for errors in the Run Summary.
Recalculate agency data
To recalculate the metrics from the transactional punches of agency employees, re-run the Agency Export and Import integrations for Healthcare Productivity.
The following changes can make an agency recalculation necessary:
- An employee was added to the agency by being assigned an agency pay rule.
- An employee was removed from the agency by removal of their agency pay rule assignment.
- An organizational node assignment was moved.
- An employee's pay period was changed.
- A work unit pay period was changed.
- An agency employee changed work units during a pay period.
- Errors must be corrected for worked hours for past dates.
For one pay period
- Make the required changes to the agency paycodes or labor types; see Configure Labor for Healthcare Productivity .
- Run the Agency Export integration as follows:Note: For more details, see the Run and Test Integrations for Healthcare Productivity topic.
- Enter the Reference Date to recalculate a single pay period.
- Leave the default Hyperfind selected.
- Click Tap Run Integration.
- Check the Run Summary for errors.
- Run the Agency Import integration.
- Check the Run Summary for errors.
- Run the reports to verify that the updated data reflects the changed configuration; see the Standard Reports for Healthcare Productivity help topic.
For a date range
How to recalcuate metrics for agency workers for Healthcare Productivity.
To recalculate metrics for agency workers for a date range longer than a pay period, run the Agency Recalculate integration set for Healthcare Productivity. You can set the date range to a maximum of 366 days and 5 recalculations a week.
- If not configured, create the Agency Recalculate integration set as follows:
- Select .
- Click Tap Create
. In Sequence Name, enter a unique and clear name for the integration set. Examples: Enter Recalculate Agency, Agency Recalculate, or Agency Recalc. - Do not select Abort on Failure.
- Select the Agency Export integration from Available and click tap the right arrow.
- Select the Agency Import integration from Available and click tap the right arrow.
- Click Tap Save.
- (Optional) Add the Agency and Agency and Payroll parameters to the integration list parameters; see the Configure Integration List Parameters for Healthcare Productivitytopic.
- Run the integration set as follows: