ACPs for timekeeping functionality

A number of timecard functions are controlled by ACPs within a Function Access Profile.

ACPs for employee and manager timecards

To access the timekeeping ACPs:

From the Main Menu, go to Administration > Application Setup > Access Profiles > Function Access Profiles.
Select a Function Access Profile from the list or click New.
Select one of the following:
- For employee access, expand Employee, then expand Timecard Editor for Employees (My Timecard).
- For manager access, expand Manager - Department Manager, then expand Timecard Editor for Managers.
The following ACPs are listed. To enable access, select Allowed and to disable access, select Disallowed. Note that the names of the can ACPs vary slightly between employees and managers.
When finished, click Save & New or Save & Return.

Access Control Point (ACP)	Employee	Manager	Comment
Timecard access		x	All— Managers can view employee timecards using Dataviews and their own timecards using My Timecard. All But Self— Managers can view employee timecards using Dataviews, but have no My Timecard link and they cannot access their own timecards using Dataviews.
Allow negatives	x	x	Controls the ability of employees to enter negative values for activity quantity data (does not apply to move data).
Approval	x	x
Add	x	x	Employee and manager can approve employee timecards. The Approve icon is available in the timecard. If disallowed, the Approve icon is unavailable in employee timecards.
Remove	x	x	Employee and manager can remove timecard approval made by themselves. The Remove Approval icon is available in employee timecards. If disallowed, the Remove Approval icon is unavailable in employee timecards.
Edit data after non-account approval by self		x	Manager can edit a timecard after he or she approved it without removing the approval first.
Edit data after non-account approval by others		x	Manager can edit a timecard after another manager approved it.
Approve overtime	x	x	Controls the ability to approve overtime.
Approve overtime request		x	Controls the ability for a manager to approve an employee's overtime requests in timecard. The manager must also be in the Approver list in People Information to approve overtime.
Cancel meal deductions	x	x
Comments	x	x
Notes for comments	x	x
Add or remove		x
Remove notes added by others		x
Hours worked and duration amounts	x	x
Paycodes	x	x
Edit	x	x
View	x	x
Override of accrual days		x
Start time on paycode edits		x
Resolve exceptions	x	x
Mark exceptions reviewed		x	Controls the ability for a manager to mark an exception as justified, reviewed, or both.
Perform Job Transfers	x	x
Punch edits		x
Sign off	x	x
Add		x	Controls the ability to sign off employee information for the previous pay period to prevent further timecard and schedule edits.
Remove		x	Controls the ability to remove sign-off if you need to make edits to a timecard. Note: Consider limiting the people who have access to the Remove Signoff ACP to payroll personnel. The timing of your payroll submission is not configured by default. It is unique to your environment. Even though there is usually an amount of time between pay period signoff and when payroll is generated, managers and employees should avoid removing signoff after a pay period is signed off, even if they think it is before payroll is run. Instead of removing signoff and making last-minute edits, managers and employees should contact their payroll department and let the payroll administrator make the adjustment.
Calculate totals		x	Controls the ability to force the timecard to total the time entered immediately.
Totals breakdown		x
Calculate totals on-the-fly		x	Controls the use of the Callable Totalizer in the employee's timecard and enables processing of corrections automatically.
Transfers	x	x
View transfers	x	x
Perform cost center transfers	x	x
Perform labor category transfers	x	x
Perform work rule transfers	x	x
Perform job transfers	x	x	Controls the ability to perform job transfers after committing leave takings to the timecard.
View schedules		x	Controls the whether scheduled hours are displayed in the Schedule row or column. Users cannot change schedules in the timecard.
Reset accruals		x
Edits using scheduled amounts		x
Reports		x
Edits using contract amounts	x	x	Controls the ability to edit pay codes in contract amounts.
Display Projected Punches	x	x	Enables viewing of scheduled punches for pay-from-schedule employees
Enable Job Transfer validation		x

ACPs for manager's timecard summary page

The following timecard summary page actions are controlled by the following ACPs. All of these ACPs are located in Administration > Application Setup > Function Access Profiles > Manager - Department Manager.

Action	ACP
Approve Timecard	Dataview > Group approval of timecards > Add
Remove Timecard Approval	Dataview > Group approval of timecards > Remove
Sign-Off	Dataview > Sign-off in Dataviews> Add
Remove Sign-Off	Dataview > Sign-off in Dataviews> Remove
Enable Edits	Edits to signed-off time > Allow Enable Edits for Employees

ACPs for "pay from schedule"

When the following ACPs are set to Allowed in function access profiles, the employee's timecard will be prepopulated with the employee's schedule and the manager will be able to view the scheduled punches of pay-from-schedule employees. The scheduled time appears in purple in the employee's timecard.

From the Main Menu, go to Administration > Application Setup > Access Profiles > Function Access Profiles.
Select a Function Access Profile from the list or click New.
Employee access
1. Expand Employee, then expand Timecard Editor for Employees (My Timecard).
2. Set the following ACPs to Allowed:
  Edits using scheduled amounts in My Timecard
  
  Display Projected Punches
3. When finished, click Save & Return
Manager access
1. Expand Manager - Department Manager, then expand Timecard Editor for Managers.
2. Set the following ACPs to Allowed:
  Edits using scheduled amounts in the Timecard Editor
  
  Display Projected Punches
3. When finished, click Save & Return