Data Access Profiles overview

Data Access Profiles specify the information that is available to a user or group of users. You can associate Data Access Profiles with employees in People Information. Data access profiles include:

  • Schedule Group Data Access Profiles — Specify the schedule groups that users can access. Before you can create the profile, you must configure Schedule Groups in Scheduler Setup.
  • Pattern Template Data Access Profiles — Specify the pattern templates that users can access. Before you create the profile, you must configure Pattern Templates in Scheduling Setup.
  • Shift Template Data Access Profiles — Specify the shift templates that users can access. Before you create the profile, configure Shift Templates in Scheduler Setup.
  • Report Data Access profiles - Specify the reports that users can access. The All Reports Data Access Profile provides access to all present and future reports.
    Note: Do not name the profile "My Report" or include reserved characters in the profile name.
  • Work Rule Data Access profiles — Specify the work rules that users can access. Before you create the profile, configure work rules in Pay Policies Setup.
  • Paycode Data Access profiles — Specify the pay codes that users can access. Before you create the profile, define pay codes in Pay Policies setup.

To create a Data Access Profile

  1. Select Administration > Application Setup > Access Profiles > Data Access Profiles.
  2. Select a Data Access Profiles option:
    • Schedule Groups
    • Pattern Templates
    • Shift Templates
    • Reports
    • Work Rules
    • Pay Codes
  3. On the Data Access Profile page, click Create.
  4. Enter the Name and Description.
  5. Select items from the list.
  6. Click Save.