Define the work week

When you define the work week, you identify the days that count toward weekly schedule limits and the days that do not count toward weekly schedule limits.

Indicate inside days — Define a work week of days that count toward weekly schedule rule limits.

Indicate outside days — Hours scheduled during these days are not counted in weekly scheduling limits. These days are not included in the work week, or are treated differently from hours during inside days. Examples include weekend days and holidays.

Display totals — For outside and inside days, and schedule periods to include in custom reports.

Example:

  • A holiday is on a weekday. To exclude the hours from weekly limits, define that day to be an outside day.
  • A holiday is on a weekend day. To include the hours in weekly limits, define that day to be an inside day.

    Example: Collective bargaining agreements in unionized organizations can use outside and inside days to define hours that count toward weekly limits in employee schedule rules.

Note: Your function access profile must allow you to define work outside of work week (Administration > Application Setup > Access Profiles > Function Access Profiles. Select an access profile, go to Manager - Department Manager, expand Scheduling and then expand Work Week. Set Create Work Week and Assign Work Week to "Allowed").

Assign work week definitions to schedule rules sets. Then, assign the schedule rule sets to employees.

Step 1: Configure days for weekly schedule rule limits

Define inside days that count and outside days that do not count toward weekly schedule rule limits.

  1. Select Administration > Application Setup > Work Week.
  2. To narrow the list of names, use Search or Filter.
  3. Click New or select a work week listed and click Edit or Duplicate. You can also click Activate, Inactivate, or Delete.
  4. Enter or edit a Name and (Optional) Enter a Description.
  5. Select the Days tab and select the Counts toward Work Week check boxes opposite each day of the week where the hours count toward the weekly schedule rule limits.
  6. Select the Overrides tab , then enter a date, such as a holiday, and do the following:
    • Select the Counts towards Work Week check box opposite the date if the hours for this date count toward weekly schedule rule limits.
    • Clear the Counts towards Work Week check box opposite the date if the hours do not count toward weekly schedule rule limits. These days are not included in the work week, or are treated differently from hours during inside days.
  7. To add a new row, click Insert a new row . Repeat.
  8. Click Save & Return.

Step 2: Assign schedule rule sets to a work week

  1. Select Administration > Application Setup > Scheduler Setup > Work Week.
  2. Click the Assign tab.
  3. To narrow the list of names, use Search or Filter.
  4. Select the Work Week.
    Note: You can assign a schedule rule set to only one work week.
  5. From Available Rule Sets, select the schedule rule sets.
  6. Repeat to assign more rule sets to work weeks.
  7. Click Save & Return.

Step 3: Display hours of inside and outside days

Display the total number of hours scheduled for an employee during days that are inside and outside the work week.

Important: Your display profile must be configured to display the Hours Summary.
  1. In Scheduler, select the locations and time period.

    You cannot view coverage or select the Hours Summary from a Hyperfind query. Select a location in Show.

  2. Select the Hours Summary tab.
  3. Select Employee from Summary Type.
  4. Select employees from Detail.
    • Totals– Hours that are scheduled on outside and inside days
    • Days outside the work week are in square brackets – for example, [Sun 3/5].
    • [Outside Work Week] – Total hours scheduled on outside days. If an employee is not scheduled on outside days, displays zero (0). If an employee is not eligible for hours on outside days, outside work week is not displayed.
    • Inside Work Week – Total hours scheduled on inside days