My Absence Calendar Configuration

Use this procedure to configure the My Absence Calendar. Once created, employees can open this calendar from their main menu ( Main Menu > My Information > My Absence Calendar) and the My Absence Calendar widget on the My Schedule page.

You configure My Absence Calendar as part of My Schedule calendar configuration.

Note: My Absence Calendar is listed separately in the employee's main menu ( Main Menu > My Information), under the My Schedule calendar with which it is associated.

Configuration Overview

Follow these steps to configure the My Absence Calendar for employees:

  1. Enable the My Absence Calendar and My Schedule feature switches ( Administration > Application Setup > System Configuration > Feature Switch) . See Feature Switch for more information.
  2. Enable the My Absence Calendar ACP ( Access Profiles > Function Access Profiles > Employee) in the FAP you assign to employees to whom you want to give My Absence Calendar access. See Function Access Profiles for more information.
  3. Configure the My Absence Calendar as part of general calendar configuration. See Configure My Absence Calendar, later in this topic.
  4. Assign the My Absence Calendar to a calendar profile. See Calendar Profile for more information.
  5. Assign the calendar profile to a display profile. See Display Profiles for more information.

Configure My Absence Calendar

  1. Click Tap Main Menu > Administration > Application Setup Calendar Views Setup > Calendar Configuration.
  2. Create or edit a calendar. See Calendar Configuration for more information.
  3. In Schedule Insights Widgets, click tap My Absence Calendar.

    1. Absence calendar name: Optionally, specify the name you want to display on the My Absence Calendar page. This name is also displayed on the employee's main menu under My Information.

      The system uses the default ("My Absence Calendar") if you leave this field blank.

    2. Show team absence employee names: Select this option if you want My Absence Calendar to display the employee's colleagues who have also requested time off on a given day.

    3. Absence calendar items: Select the items you want to display in My Absence Calendar. Examples include time off, availability, and paid leave time.
  4. Click Tap Save.