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Access Profiles
How determine to the components that users can access and the types of functions that users can perform.
Access Profiles setup reference
More information about using access profiles.
Function access profile examples

Administration
- Application Setup
  - Application Setup Help
  - Access Profiles
    How determine to the components that users can access and the types of functions that users can perform.
    - Function Access Profiles
    - Generic Data Access Profiles
      A Generic Data Access Profile (GDAP) is a named set of configuration items defined by an administrator for a setup category such as accruals or pay policies. Each setup category is associated with one or more setup items, each of which includes one or more policies or rules.
    - Data Access Profiles
    - Access Profiles setup reference
      More information about using access profiles.
      - Authentication
        Authentication is the action of verifying the identity of a user or process.
      - Multi-Factor Authentication
        Description of multi-factor authentication (MFA).
      - Password Policy
        Description of the password policy.
      - Function access profile examples
      - ACPs for Scheduler functionality
      - ACPs for reporting functionality
      - ACPs for timekeeping functionality
      - Data Access Profiles overview
      - Configure Data Access Profiles for Scheduler
    - Logon Profiles
      Logon Profiles configuration
  - Authentication Upgrade
    About the upgrade to UKG Authentication.
  - Set up accruals
    Accruals are adjustments for revenues that have been earned but are not yet recorded in the accounts, and expenses that have been incurred but are not yet recorded in the accounts.
  - Activities Setup
  - Attendance configuration sequence
  - Configure Attestation
  - Brazil Device Setup
  - Business Processes Setup
  - Business Structure
  - Calendar Views Setup
  - Common Setup
  - Display preferences
    Display preferences define the information that users see, such as custom URLs and the display format of schedules, labor categories, and timecards.
  - How to Configure Employee Self-Service
  - Employment terms
  - Events and Notifications Configuration Steps
  - Forecaster Setup
  - HCM Profile Setup
  - Integrations Setup
  - Leave
  - Pay Policies
    Pay policies are sets of rules that govern how employee hours are interpreted, including rounding of punches, overtime accrual, and holiday credit earnings, as well as the processing of time and attendance information through components like pay codes and work rules.
  - Scheduler Configuration
  - Staffing
  - Statutory reporting
  - System configuration
- Data Import Tool
- Universal Device Manager
- Setup Data Manager
  Setup Data Manager (SDM) uses the system's REST APIs to copy setup data.
- Administer Business Processes
- Mobile App
  A mobile app is available on the iOS App Store for Apple devices and on the Google Play Store for Android devices.
- Communications
- Strategic Workforce Planning
- Extensions
- HCM
  The Human Capital Management (HCM) component provides a comprehensive set of applications for managing all aspects of the employee life cycle — recruitment, benefits, compensation, payroll, HR, and more. Users can configure and personalize configuration of the application for an optimal user experience.

Function access profile examples

The following are examples of function access profiles.

Store Associate

The following FAP is an example of the type of ACPs that would be allowed for an employee in a retail environment.

Category/ACP	Access scope	Comments
Everyone	Various
Show Person Number	Allowed	Employees can see the ID number assigned to them in People Information.
Employee	Various
Time Stamp for Employees	Various
Transfers in Time Stamp	Various
Perform account transfers	Allowed	Enables employees to change primary accounts, depending on where they work for a particular time.
Timecard Editor for Employees (My Timecard)	Various
Approval in My Timecard	Various
Add approval	Allowed	Employees can approve their timecards.
Pay Codes in My Timecard	Various
View	Allowed	Employees can see pay codes in their timecards.
Calculate totals in My Timecard	Allowed	Employees can see totals in the timecard.
Calculate totals on-the-fly in My Timecard	Allowed	Employees can see totals immediately after making a change in their timecard.
Transfers in My Timecard	Various
View	Allowed	Employees can view transfers made in their timecards.
Perform account transfers	Allowed

Hourly Employee

This section contains the settings for a Function Access Profile named Hourly Employee. It is designed for employees who use the timecard by entering start and stop (also referred to as "punch") times.

Category/ACP	Access Scope	Comments
Everyone	Various
Show Person Number	Allowed
Employee	Various
Approval in My Timecard	Various
Add	Allowed
Remove	Allowed
Hours Worked and Duration Amounts in My Timecard	Allowed
Pay Codes in My Timecard	Various
Edit	Allowed
View	Allowed
Move Amounts in My Timecard	Allowed
Totals breakdown in My Timecard	Allowed
View schedules in My Timecard	Allowed
Reports in Timecard Editor	Allowed
Rule Analysis Tool Report in Timecard editor	Allowed
View the Audit Trail tab in My timecard	Allowed
E-mail Notifications to Employees	Various
E-mail when timecard edit occurs after employee’s approval	Allowed
Access to Employee Home Page	Allowed
Manager - Department Manager	Various
Reports	Various
Report status	Only Self
Access to HR/Payroll for Managers	Allowed
Manager - Common Setup	None
Manager - System Configuration	Disallowed
APIs	Disallowed