Configure access to Activities data
Function and data access profiles are used to control employee and manager access to application functionality:
Function access profiles
Function access profiles control user access to the overall system functionality. You configure function access profiles from the Setup functionality in the Timekeeper workspace (
).The Activities product leverages options within the following function access control points:
Everyone access control points
The following access settings are in the “Everyone” portion of the function access profile.
Manage Team Activity Events
Access Control Point |
Description |
---|---|
View Team Activity Events |
Controls the ability to view team activity events. |
Edit Team Activity Events |
Controls the ability to edit team activity events. |
Accept Team Activity Events |
Controls the ability to accept team activity events. |
Remove Acceptance for Team Activity Events |
Controls the ability to remove acceptance for team activity events. |
Modify Inactive Team Activity Events |
Controls the ability to edit inactive team activity events. |
View Team Activity Event Members |
Controls the ability to view team members for team activity events. |
Employee access control points
The following access settings are in the “Employee” portion of the function access profile.
Activities privileges in “My Timecard”
Access Control Point |
Description |
---|---|
View Activities and Team Memberships in My Timecard |
Controls whether employees can enter negative values for activity quantity data (does not apply to move data). |
Event edits in Activities and Team Memberships |
Controls whether employees can edit activity and team activity events on the timecard page. |
Manage result |
Controls whether employees can edit the results associated with activity events on the timecard page. |
Comments in Activities |
Controls whether employees can add and remove comments related to their own activity events on the timecard page. |
Notes For Comments in Activities |
Controls whether employees can make notes for comments in activities in the timecard. |
Allow Time Period Entry in My Timecard |
Controls whether employees can make time period edits for activities in the timecard. |
Accept Activities in My Timecard |
Controls whether employees can access 'in-line' and 'accept all' acceptance functions in the timecard. |
Accept (Accept Activities in My Timecard) |
Controls whether employees can mark activities as accepted in the timecard. |
Remove Acceptance (Accept Activities in My Timecard) |
Controls whether employees can remove acceptance from activities that have been marked as accepted in the timecard. |
Department Manager access control points
The following access settings are in the “Manager — Department Manager” portion of the function access profile.
Activities privileges in My Timecard
Access Control Point |
Description |
---|---|
Allow negatives in Activities |
Controls the ability of managers to enter negative values for activity quantity data (does not apply to move data). |
Event edits in Activities |
Controls the ability of managers to edit activity events of their employees on the timecard page. |
Result edits in Activities |
Controls the ability of managers to edit the results associated with the activity events of their employees on the timecard page. |
Approval of Activities |
Control the ability of managers to approve or remove approval for employees’ activity events on the timecard page. |
Comments in Activities |
Control the ability of managers to add and remove comments related to employees’ activity events on the timecard page. |
Totals breakdown in Activities in Timecard Editor |
Controls the ability of managers to view pay code totals for the activity events of their employees on the timecard page. |
Activity Standards Edits in Activities (Timecard Based Durations) |
Controls the ability of managers to change activity standards information on the timecard page. |
Change status of activities |
Controls the ability of managers to change activity completion status information on the timecard page. |
Access Control Point |
Description |
---|---|
Work Actions |
If Allowed, managers can perform all Activities group edit actions. |
Create New Hourly Activity |
If Allowed, managers can create new hourly activities and assign those activities to groups of employees. |
Stop Existing Open Activity |
If Allowed, managers can stop an existing open activity and report results for groups of employees who had been assigned that activity. |
Create New Duration Activity |
If Allowed, managers can create new duration activities and assign those activities to groups of employees. |
Department Manager — Common Setup access control points
The following access settings are in the “Manager — Common Setup” portion of the function access profile.
HyperFind > Query Conditions
Access Control Point |
Description |
---|---|
Activities category |
Controls access of managers to the Work category when creating HyperFind queries |
People Editor > Job Assignment tab
Access Control Point |
Description |
---|---|
Add Edit Delete View |
Controls the ability of managers to add, edit, delete, and view information in the Activities page of the People Editor |
Activities configuration > Activities Setup
Managers with access to Activities Setup can access all Activities setup.
Access Control Point |
Description |
---|---|
Full Activities Setup |
Controls the ability of managers to access all workspaces in Activities Setup. |
Manager Activities Setup |
Controls the ability of managers to access the Activities workspace in Activities Setup. |
Limited Manager Activities Setup |
Controls the ability of managers to Access the Activities limited workspace in Activities Setup. |
Manager Edit Activity List Queries |
Enables managers to view and edit Activity Queries workspace in Activities Setup. |
Activities APIs access control points
Access Control Point |
Description |
---|---|
Edit View |
Control the ability of users to edit and view activity information using Activities APIs. |
Data access profiles
For UKG Pro Workforce Management in general, employees are assigned to function and data access profiles that determine which timekeeping data they can view and access. For Activities, employees are also assigned to activity profiles to determine access to activities-related functions and data. Access is defined by the subordinate profiles (for example, form profiles, result code profiles, activity query profiles) and labor account set group which are associated with the activity profile.
For detailed information about configuring data access, refer to the following topics:
For detailed information about configuring data access, navigate to the following topics in the online help or use the help search feature: