Configure access to Activities data

Function and data access profiles are used to control employee and manager access to application functionality:

Function access profiles

Function access profiles control user access to the overall system functionality. You configure function access profiles from the Setup functionality in the Timekeeper workspace ( Setup > Access Profiles > Function Access Profiles).

The Activities product leverages options within the following function access control points:

Everyone access control points

The following access settings are in the “Everyone” portion of the function access profile.

Manage Team Activity Events

Access Control Point

Description

View Team Activity Events

Controls the ability to view team activity events.

Edit Team Activity Events

Controls the ability to edit team activity events.

Accept Team Activity Events

Controls the ability to accept team activity events.

Remove Acceptance for Team Activity Events

Controls the ability to remove acceptance for team activity events.

Modify Inactive Team Activity Events

Controls the ability to edit inactive team activity events.

View Team Activity Event Members

Controls the ability to view team members for team activity events.

Employee access control points

The following access settings are in the “Employee” portion of the function access profile.

Activities privileges in “My Timecard”

Access Control Point

Description

View Activities and Team Memberships in My Timecard

Controls whether employees can enter negative values for activity quantity data (does not apply to move data).

Event edits in Activities and Team Memberships

Controls whether employees can edit activity and team activity events on the timecard page.

Manage result

Controls whether employees can edit the results associated with activity events on the timecard page.

Comments in Activities

Controls whether employees can add and remove comments related to their own activity events on the timecard page.

Notes For Comments in Activities

Controls whether employees can make notes for comments in activities in the timecard.

Allow Time Period Entry in My Timecard

Controls whether employees can make time period edits for activities in the timecard.

Accept Activities in My Timecard

Controls whether employees can access 'in-line' and 'accept all' acceptance functions in the timecard.

Accept (Accept Activities in My Timecard)

Controls whether employees can mark activities as accepted in the timecard.

Remove Acceptance (Accept Activities in My Timecard)

Controls whether employees can remove acceptance from activities that have been marked as accepted in the timecard.

Department Manager access control points

The following access settings are in the “Manager — Department Manager” portion of the function access profile.

Activities privileges in My Timecard

Access Control Point

Description

Allow negatives in Activities

Controls the ability of managers to enter negative values for activity quantity data (does not apply to move data).

Event edits in Activities

Controls the ability of managers to edit activity events of their employees on the timecard page.

Result edits in Activities

Controls the ability of managers to edit the results associated with the activity events of their employees on the timecard page.

Approval of Activities

Control the ability of managers to approve or remove approval for employees’ activity events on the timecard page.

Comments in Activities

Control the ability of managers to add and remove comments related to employees’ activity events on the timecard page.

Totals breakdown in Activities in Timecard Editor

Controls the ability of managers to view pay code totals for the activity events of their employees on the timecard page.

Activity Standards Edits in Activities (Timecard Based Durations)

Controls the ability of managers to change activity standards information on the timecard page.

Change status of activities

Controls the ability of managers to change activity completion status information on the timecard page.

Dataviews - Group Edits > Activities Actions

Access Control Point

Description

Work Actions

If Allowed, managers can perform all Activities group edit actions.

Create New Hourly Activity

If Allowed, managers can create new hourly activities and assign those activities to groups of employees.

Stop Existing Open Activity

If Allowed, managers can stop an existing open activity and report results for groups of employees who had been assigned that activity.

Create New Duration Activity

If Allowed, managers can create new duration activities and assign those activities to groups of employees.

Department Manager — Common Setup access control points

The following access settings are in the “Manager — Common Setup” portion of the function access profile.

HyperFind > Query Conditions

Access Control Point

Description

Activities category

Controls access of managers to the Work category when creating HyperFind queries

People Editor > Job Assignment tab

Access Control Point

Description

Add Edit Delete View

Controls the ability of managers to add, edit, delete, and view information in the Activities page of the People Editor

Activities configuration > Activities Setup

Managers with access to Activities Setup can access all Activities setup.

Access Control Point

Description

Full Activities Setup

Controls the ability of managers to access all workspaces in Activities Setup.

Manager Activities Setup

Controls the ability of managers to access the Activities workspace in Activities Setup.

Limited Manager Activities Setup

Controls the ability of managers to Access the Activities limited workspace in Activities Setup.

Manager Edit Activity List Queries

Enables managers to view and edit Activity Queries workspace in Activities Setup.

Activities APIs access control points

Access Control Point

Description

Edit View

Control the ability of users to edit and view activity information using Activities APIs.

Data access profiles

For UKG Pro Workforce Management in general, employees are assigned to function and data access profiles that determine which timekeeping data they can view and access. For Activities, employees are also assigned to activity profiles to determine access to activities-related functions and data. Access is defined by the subordinate profiles (for example, form profiles, result code profiles, activity query profiles) and labor account set group which are associated with the activity profile.

For detailed information about configuring data access, refer to the following topics:

For detailed information about configuring data access, navigate to the following topics in the online help or use the help search feature:

  • Application Setup > Activities Setup > Activity Profiles
  • Application Setup > Activities Setup > Activity Query Profiles
  • Application Setup > Activities Setup > Result Code Profiles
  • Application Setup > Activities Setup > Form Profiles