Analyze Accruals

Analyze Accruals provides detail about the transactions associated with an employee's accruals. It includes transaction details for the timeframe that is selected in the timecard. These details can help to understand how accrual balances are generated.

Content for Analyze Accruals includes attributes similar to the Accrual Detail Reports, but also includes data such as accrual building block names (referred to as Rule Name in the transaction details), FTE for grants, and a list of takings applied (deducted) to expiration amounts.

Analyze Accruals can be accessed from the timecard for managers and employees with appropriate access rights. In the Analyze Accruals panel, you can select an accrual code (the list includes any hidden accrual codes) and a summary of all transactions appears for that accrual code in the selected timeframe. You can select a transaction to view more details.

Note:

The information presented in the Analyze Accruals panel is intended for managers and employees with advanced knowledge of accruals who need to view more transaction details to better understand how accrual balances are generated.
For some of the information presented in the Analyze Accruals tool, for example the Accrual Policy name and FTE Equivalency, the Enhanced Analyze Accruals feature switch must be enabled. This feature switch also enables the access control point that can be used to allow employees access to the tool.

Open the Analyze Accruals panel

From an employee timecard, select the timeframe you want to view accrual details for in the timeframe selector.
Note: The timecard must be in saved state to open the Analyze Accruals panel.
Select Analyze > Analyze Accruals .
From the Analyze Accruals panel, select an accrual code. The list includes hidden accrual codes.
A list of transaction summary information appears. Select the arrow to view details for a transaction.
To narrow the list of transactions, select an accrual action from the Type list.
The list includes the accrual action types that exist for the selected accrual code in the selected timeframe.

Summary content

The initial Analyze Accruals panel includes accrual code information and summary information for the transactions associated with the selected accrual code.

Accrual Policy – The name of the accrual policy that impacts the selected accrual code.
Full Time Equivalency – The full-time equivalence history.

The horizontal scroll list contains the following information about the selected accrual code:

Starting Balance – The starting balance of the accrual for the timeframe that is currently selected in the timecard.
Total Credits – The total amount credited to the accrual for the timeframe that is currently selected in the timecard.
Total Debits – The total amount debited from the accrual for the timeframe that is currently selected in the timecard.
Starting Probationary Balance – The starting probationary balance for the accrual (this reflects the balance from the date of the last timecard sign-off until the beginning of the selected timeframe).
Total Probationary Credits – The total amount of credits to the probationary balance for the selected timeframe.
Total Probationary Debits – The total amount of debits to the probationary balance for the selected timeframe.

Below the horizontal scroll list each list item contains summary information for each transaction:

Effective Date – The date on which the accrual transaction became effective.
Action – The type of accrual transaction. This could be an accrual reset, a taking, a grant, a balance forward, or an adjustment.
Amount – The number of hours, days, or money attributed to the accrual transaction.
Running Balance – The running accrual balance.
Source – For grants, resets, and accrual moves, this field shows if the changes were a Manual Edit or System Generated.

Detail content

The details panel contains the following information for all transaction types:

Action – The type of accrual transaction.
Amount (vested) – The amount of hours, days, or money affecting the vested balance from this accrual transaction.
Probationary Amount – The amount of hours, days, or money affecting the probationary balance from this accrual transaction.
Effective Date – The date on which the accrual transaction became effective.
Original Date
Running Balance – The running accrual balance.
Running Probationary Balance – The running probationary balance.
Person-Specific Dates – Person specific dates that apply to the transaction. The name of the field depends on what is configured for Accrual Dates > Person-Specific Dates in Application Setup.
Balance Cascade – The Balance Cascade policy name for transactions that result from an Accrual Balance Cascade.

The following additional information is available for specific transaction types.

Taking

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Pay Code – The paycode used for the accrual.
Rule Name – The name of the accrual policy.

Limit Adjustment

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Limit Amount – Amount of enforced limit.

Maximum Balance Limit Adjustment

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Rule Name – The name of the configured accrual Limit.

Maximum Carryover Limit Adjustment and Minimum Carryover Limit Adjustment

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Rule Name – The name of the configured accrual Limit.

Grant

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Extra Amount – Portion of the earned grant that has been truncated and will be applied on the next grant date.
Rule Name – The name of the configured Grant.
Projected Grant – Shows a value of true for future earned grants that have Project future grants selected in the Grant Rule configuration.
FTE Adjustment Rate – For Fixed Grants that have Adjust grant according to FTE selected in the Grant configuration, the value shown in this field is the FTE value.

Grant Expiration

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Rule Name – The name of the configured accrual Grant.
Accrual Code To Expire To – If the Grant is configured to expire to an accrual code, this is the name of the accrual code specified in the accrual policy.
Grant Amount – Original amount of the grant.
Applied Amount – Total adjustments to the grant.
Original Amount

Applied Amount Details– Provides additional details for the Applied Amount relative to the selected option:

Total Adjustments – Total adjustments to the grant.
In Loaded Timeframe – The sum of adjustments which occurred in the pay periods that overlap the loaded timeframe. This can include adjustments that occur prior to the loaded timeframe, but inside the pay period.
Before Loaded Timeframe – The sum of adjustments which occurred in the pay periods prior to the loaded timeframe.
For the selected option, the relevant information appears:
- Effective Date – The date on which the accrual transaction became effective.
- Transaction Type – Shows the transaction type for each taking that impacts the grant expiration.
- Applied Amount – Total adjustments to the grant.
- Total Amount – Total adjustments to the grant.

Expiring Grant

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Extra Amount – Portion of the earned grant that has been truncated and will be applied on the next grant date.
Rule Name – The name of the configured accrual Grant.
Expiration Date – The date the grant expires.
FTE Adjustment Rate – The rate used to adjust the grant.

Earning Adjustment

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Extra Amount – Portion of the earned grant that has been truncated and will be applied on the next grant date.
Rule Name – The name of the configured accrual Limit.

Taking Expiration

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Extra Amount – Portion of the earned grant that has been truncated and will be applied on the next grant date.
Rule Name – The name of the accrual policy.
Original Amount

Combined Takings Expiration

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Extra Amount – Portion of the earned grant that has been truncated and will be applied on the next grant date.
Rule Name – The name of the accrual policy.

FTE Adjustment

Suspended Status – Designates the Suspended status of the transaction (true or false).
Disqualified Status – Designates the Disqualified status of the transaction (true or false).
Extra Amount – Portion of the earned grant that has been truncated and will be applied on the next grant date.
Previous FTE – Shows the FTE value prior to the change. Previous FTE only shows for transactions created by an FTE change.

Accrual Reset

Probationary Balance – The starting probationary balance.
Vested Balance – The starting vested balance.

Accrual Carryforward

Probationary Balance – The starting probationary balance for the accrual (this reflects the balance from the date of the last timecard sign-off until the beginning of the selected timeframe).
Vested Balance – The starting vested balance for the accrual (this reflects the balance from the date of the last timecard sign-off until the start of the selected timeframe).
Sign Off FTE Amount – The employee’s Full Time Equivalency setting at the time the transaction was created.
Rule Name – The name of the configured accrual Limit.

Transfer to Employee and Transfer from Employee

Donee Accrual Code – The accrual code the amount was transferred to.
Donee Employee – The name of the employee that received the transfer.

Probation Start, Probation End, and Probation Restart

Rule Name – The name of the configured Probation Period.