View all comments

To examine all comments in the loaded schedule, select the Comments tab at the bottom of the schedule. Each row of the Comments table represents one comment, and the columns represent various characteristics of the comment (date, employee name, and so on). The top row (header) of the table identifies the columns.

Comments applied to entities in group rows are displayed as identical comments for each employee in the group.

If the system has employee group filtering enabled, the data shown is filtered by your employee group even when you have an entire location selected.

Note: Data is not displayed on the tab when more than 1000 employees are in the loaded schedule or when the loaded timeframe exceeds 90 days.
Note: If text in the Comments tab is cut off because the cell size is too small, position the cursor over the cell to display a tool tip with all the text. tap the cell to display all the text.

Configure the Comment table view

View options display at the top of the table.

Indicator

Function

Enables you to toggle how the data is displayed. Select List View to view the data in a list. Select Grid View to view the data in a grid.

Refreshes the data shown on the tab. Click Refresh to reload the data after the schedule has been saved or refreshed. The time stamp on the tab indicates when the data was last refreshed.

Expands the table to fill the space occupied by the schedule.

Returns the table to its default size.

Displays filter controls. For more information, see Filter transactions(described in Table Controls).

Columns

Enables you to toggle one of the following indicators to include or remove a column in the Comment table view. (Individual columns are described under Transaction characteristics.)

indicates that the column is included in the table view.

indicates that the column is removed from the table view .

Table controls

Header menu

In the header at the top of each column, select to open a menu of commands. A beside the command indicates that the command is in effect.

Indicator

Command

Function

Sort Ascending

Sorts the table by the value of the characteristic in that column, in ascending alphanumeric order.

Sort Descending

Sorts the table by the value of the characteristic in that column, in descending alphanumeric order.

Hide Column

Removes the column from the table. (To include the column again, use the menu.)


Group/Ungroup

Toggle switch that collapses all the transactions that have the same value for that column into one row or expands transactions collapsed for that column to display each transaction as separate rows.

Filter transactions

You can filter out certain rows of the table by using the filter control for any column.

  1. Click Tap Filter and select Show Filters Row.
  2. In the filters row at the top of each column, click to open a list of the following options. If the option does not appear, it is not applicable:

    Option

    Meaning

    Starts With

    Shows only transactions where this field starts with the text you enter

    Not Starts With

    Shows only transactions where this field does not start with the text you enter

    Custom

    Allows system administrators to code a different option

    In

    Shows only transactions where this field contains the text you enter

    Not In

    Shows only transactions where this field does not contain the text you enter. If you use more than one value for In or Not In, each value must be separated by a semicolon.

    =

    Shows only transactions where this field exactly matches the text you enter

    !=

    Shows only transactions where this field does not exactly match the text you enter

    Is Null

    Shows only transactions where this field is empty

    Is Not Null

    Shows only fields where this field is not empty

    Between

    Shows only transactions where this field is between two text values, separated by a space, using time, date, or alpha-numeric sequence as applicable to the format of the text in the column

    Not Between

    Shows only transactions where this field is not between two text values, separated by a space, using time, date, or alpha-numeric sequence as applicable to the format of the text in the column

  3. Enter the text to filter by in the text box.
  4. Press Enter to apply the filter.
  5. To remove the filters row, click tap Filter and select Hide Filters Row.

Comment characteristics

Each column represents a different characteristic of the comment.

Characteristic

Explanation

Date

Date of commented item

Shift / Paycode

Shift label or start time and end time, or paycode name

Name

Employee with the commented item

Comment

The configured comment

Notes

Note or notes attached to the comment