Attendance Events

Attendance events are occurrences in a typical work day that are used to build attendance policies. You create events that correspond to timekeeping data. The event can include any of the following occurring in a specified time range:

  • Timecard data and exceptions — Attendance events based on exceptions must have a threshold within the range of a previously defined exception. If you do not define the attendance event within the time frame of the exception, the system does not process the attendance event.
  • Pay codes — All pay codes that are relevant for the organization appear in the drop-down list.
  • Punches The entries on a timecard that mark the beginning (in-punch) or end (out-punch) of a work interval, such as the beginning of a shift or transfer. — Punch data is extracted from timecard records.
  • Comments — The administrator adds a suitable list of comments
  • Employment status — Attendance events that are based on employment status are extracted for each day the employee’s status is inactive.
  • A time range — Pay codes have a time range that is configured by the administrator.

Guidelines for creating events:

  • You cannot delete an event or pattern that has been used in Attendance Setup, such as in a rule within an attendance policy. Instead, mark the event or pattern as Inactive.
  • Activate an event or pattern before you can use it in Attendance configurations. Select them from the list and click Activate or Inactive. New events or patterns are assigned a status of Active.
  • You cannot associate an inactive attendance event or pattern with an attendance policy when you are configuring a new attendance policy. If you inactivate an event or pattern that is associated with an attendance rule or policy, the event or pattern continues to work in that attendance rule or policy.

Create or edit an Attendance event

  1. Select Administration > Application Setup > Attendance Setup > Attendance Events & Patterns.
  2. Complete one of the following:
    1. Select New Event.
    2. Select an Event and then select Edit.
  3. Enter or modify the Attendance Event Name and Display Name.
  4. (Optional) Enter a code (abbreviation) for easy reference in the Attendance Editor.
  5. Select a category. Depending on the category selected there will be different requirements.
    • Schedule pay Code
      1. Select a Pay code from the drop-down,
      2. Enter a Daily or Shift Track time.
      3. Enter the Pay Code Range From and To times (based on 24-hour times). For example, Late In from 0:05 to 0:07 minutes triggers an attendance event if an employee is late by 5, 6, or 7 minutes. However, exceptions that span a full day do not require a range.
    • Exceptions. Select the Exception from the drop-down.Some exceptions require a To and From date.
    • Exception and Comment. Select the Exception from the drop-down and then select a Comment from the drop-down. Some exceptions require a To and From date.
    • Exception and Worked Pay Code.
      1. Select a Pay Code from the drop-down. Some exceptions require a To and From date.
      2. Select one of the following from the Track drop-down.

        Select Occurrence of Pay Code Edit then select the Scheduled Pay Code from the drop-down.

        Select Amount of Pay Code Edit. Enter a Pay Code range. and then select a Scheduled Pay Code from the drop-down.

    • Worked Pay Code Select one of the following from the Track drop-down.
      • Select Occurrence of Pay Code Edit then select the Scheduled Pay Code from the drop-down.
      • Select Amount of Pay Code Edit. Enter a Pay Code range.
      • Select Daily Total. Enter a Pay Code range.
      • Select Shift Total. Enter a Pay Code range.
    • Worked Pay Code and Comment.
      1. Select a Pay Code from the drop-down.
      2. Select one of the following from the Track drop-down.

        Select Occurrence of Pay Code Edit then select the Scheduled Pay Code from the drop-down.

        Select Amount of Pay Code Edit. Enter a Pay Code range. and then select a Scheduled Pay Code from the drop-down.

      3. Select a Comment from the drop-down.
    • Punch and Comment. Select a Punch and Comment from the drop-downs.
    • Employment Status.
    • Manual - Not Data Driven.

Note: If completing the attendance configuration sequence, the next configuration step is to configure Attendance Patterns.