Timekeeping Alerts and Notifications — Custom Tags

When you configure a Timekeeping Alert Profile, Timecard Change Request or a Timecard Request Review, you select the notification that is sent to the manager or the employee when the alert is triggered. This notification can include information that is specific to the alert type by including custom tags in the notification's message.

Note: A custom tag is similar to a variable. For example, when you add the custom tag Employee Name to the message of a notification it appears as <Employee Name>, but when the notification is sent, this is replaced with the employee's actual name.

Many custom tags are available in the Timekeeping list when you are configuring a generic notification but not all tags are supported for all alert types or events. See the topics in this section to determine the custom tags that are supported for each alert type or event.

Timekeeping alerts

When configuring a Workflow Notification > Generic notification for a timekeeping alert, the following custom tags are supported for the various timekeeping alert profile types.

For more information on timekeeping alert profiles, see Configure a timekeeping alert profile.

Exception alerts

This table lists the custom tags that are supported for timekeeping exception alerts.

Timekeeping Alert profile types

Supported custom tags

Core Hours Violation

Missed punch

Long Break

Late In

Early out

Unexcused Absence

Invalid Duration

Early In

Late Out

Alert type

Assignment

Date

Employee Id

Employee Name

End Time

Exception Type

Exception Type Id

Start Time

Missing time alerts

This table lists the custom tags that are supported for timekeeping missing time alerts.

Timekeeping Alert profile types

Supported custom tags

Employee Justified Exception

Manager Justified Exception

Auto-Resolved Exception

Alert type

Date

Employee Id

Employee Name

Exception Type

Exception Type Id

Justification Status

Missing Time Id

Totalized time alerts

This table lists the custom tags that are supported for timekeeping totalized time alerts.

Timekeeping Alert profile types

Supported custom tags

Daily Shift Differential

Weekend Differential

Overtime

Schedule Deviation

Timecard totals modified after approval

Alert type

Daily Shift Differential Completion Status

Daily Shift Differential End Time

Daily Shift Differential Start Time

Date

Duration Hours

Employee Id

Employee Name

Overtime Completion Status

Overtime Start Time

Schedule Deviation Completion Status

Schedule Deviation End Time

Schedule Deviation Start Time

Threshold

Weekend Shift Differential Completion Status

Weekend Shift Differential End Time

Weekend Shift Differential Start Time

Overtime alerts

This table lists the custom tags that are supported for timekeeping overtime alerts.

Timekeeping Alert profile types

Supported custom tags

Overtime Approaching

Overtime Reached

Projected Overtime

Alert type

Date

Employee Id

Employee Name

Hours Before

Overtime Rule

Overtime Start Time

Timecard edit alerts

This table lists the custom tags that are supported for timecard edit alerts.

Timekeeping Alert profile types

Supported custom tags

Timecard edited by someone else

Timecard edited by manager after employee approval

Alert type

Date

Employee Id

Employee Name

Pay Code

Pay Code Id

Timecard Edited By

Accrual alerts

This table lists the custom tags that are supported for timekeeping accrual alerts.

Timekeeping Alert profile types

Supported custom tags

Accrual balance

Vested Accrual Balance

Accrual Balance

Accrual Code

Accrual Code Id

Alert type

Date

Employee Id

Employee Name

Threshold

Timecard change requests

For Timecard Change Request events the following custom tags can be used when configuring the generic notification.

  • Activity
  • Activity duration
  • Activity duration date
  • Activity duration label
  • Activity event
  • Activity start label
  • Activity stop date
  • Activity stop label
  • Activity stop time
  • Assignment
  • Date
  • Deduct Rule
  • Edit
  • Edit State
  • Employee Id
  • Employee Name
  • Paycode
  • Paycode Amount
  • Paycode Name
  • Punch
  • Punch Type
  • Start date
  • Start time
  • Team
  • Team Membership
  • Time
  • Time Zone

For more information on configuring Timecard Change Request events, see Control Center Notification Mapping and Manager approval required before timecard saved.

Timecard request review

For a Timecard Request Review event the following custom tags can be used with the generic notification.

  • Activity
  • Activity duration
  • Activity duration date
  • Activity duration label
  • Activity event
  • Activity start label
  • Activity stop date
  • Activity stop label
  • Activity stop time
  • Approval Status
  • Approval Status Label
  • Approver Name Label
  • Assignment
  • Comments and Notes for timecard changes
  • Date
  • Deduct Rule
  • Edit
  • Edit State
  • Employee Id
  • Paycode
  • Paycode Amount
  • Paycode Name
  • Punch
  • Punch Type
  • Start date
  • Start time
  • Team
  • Team Membership
  • Time
  • Time Zone

For more information on configuring Timecard Request Review events, see Control Center Notification Mapping.