Paycode Data Access Profile

How to configure paycode data access profiles.

Paycode data access profiles specify the paycodes that users can access. Before you create the profile, define paycodes in Pay Policies Setup. Refer to Paycode definition for more information.

Once you have defined a paycode data access profile, you can assign it to people and to teams.

  1. From Administration > Application Setup > Access Profiles > Data Access Profiles, select Paycodes.
  2. In the Paycode Data Access Profiles workspace, select Create or select a paycode data access profile and select Edit.
    Note: If you need to duplicate a Pay Codes Data Access Profile, select a profile, select Edit, and then select Save as a new named entity.
  3. If new, give the access profile a name and, optionally, a description.
  4. Select paycodes from the Pay Codes list.
  5. Click Save.

Assign a Paycodes Profile to people

  1. From the Main Menu, select Maintenance > People Information.
  2. Select the appropriate person from the list.
  3. To assign paycode access to the person as an employee, go to Timekeeper > Employee Role and select the appropriate Paycodes Profile from the Paycodes "Edit Profile" field.
  4. If the person is also a manager, you need to define the manager's paycode access to their employees.
    1. Go to Timekeeper > Manager Role-General.
    2. In the Paycodes "Edit" Profile field, select the Paycode Profile that includes the paycodes the manager can edit.
    3. In the Paycodes "View" Profile field, select the Paycode Profile and select the Paycodes Profile that includes the paycodes the manager can view only.
  5. When finished, click Save .

Assign a Paycodes Profile to a team

The purpose of assigning a Paycode Profile to a team is to identify the paycodes associated with time-off requests from employees on that team that you want the system to count toward the team's absence quota. See Define Teams for more information.