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Authentication Upgrade
Upgrade to UKG Authentication
How to run the Authentication Upgrade Tool to upgrade to UKG Authentication.

Administration
- Application Setup
  - Application Setup Help
  - Access Profiles
    This topic describes how to determine the components that users can access and the types of functions that users can perform.
  - Authentication Upgrade
    - About the Authentication Upgrade
      Overview of the upgrade to UKG Authentication for UKG Pro Workforce Management.
    - Authentication Pre-Upgrade Checklist
      Checklist of items to edit before you upgrade to UKG Authentication followed by a link to the instructions to complete the upgrade.
    - Upgrade to UKG Authentication
      How to run the Authentication Upgrade Tool to upgrade to UKG Authentication.
  - Set up accruals
    Accruals are adjustments for revenues that have been earned but are not yet recorded in the accounts, and expenses that have been incurred but are not yet recorded in the accounts.
  - Activities Setup
  - Attendance configuration sequence
  - Configure Attestation
  - Brazil Device Setup
  - Business Processes Setup
  - Business Structure
  - Calendar Views Setup
  - Common Setup
  - Display preferences
    Display preferences define the information that users see, such as custom URLs and the display format of schedules, labor categories, and timecards.
  - How to Configure Employee Self-Service
  - Employment terms
  - Events and Notifications Configuration Steps
  - Forecaster Setup
  - HCM Profile Setup
  - Integrations Setup
  - KPI Builder
    KPI Builder access.
  - Leave
  - Pay Policies
    Pay policies are sets of rules that govern how employee hours are interpreted, including rounding of punches, overtime accrual, and holiday credit earnings, as well as the processing of time and attendance information through components like pay codes and work rules.
  - Scheduler Configuration
  - Staffing
  - Statutory reporting
  - System configuration
- Data Import Tool
- Universal Device Manager
- Setup Data Manager
  Setup Data Manager (SDM) uses the system's REST APIs to copy setup data.
- Administer Business Processes
- Mobile App
  A mobile app is available on the iOS App Store for Apple devices and on the Google Play Store for Android devices.
- Communications
- Strategic Workforce Planning
- Extensions
- HCM
  The Human Capital Management (HCM) component provides a comprehensive set of applications for managing all aspects of the employee life cycle — recruitment, benefits, compensation, payroll, HR, and more. Users can configure and personalize configuration of the application for an optimal user experience.

Upgrade to UKG Authentication

How to run the Authentication Upgrade Tool to upgrade to UKG Authentication.

Main Menu > Authentication Upgrade

Before you start, check the following:
1. Make sure that your function access profile (FAP) allows you to access the Upgrade Tool menu item.
2. After the upgrade, the system will use your current Vanity URL, or will create a new Vanity URL if one does not exist.
Log in.
Select Main Menu > Authentication Upgrade.
Complete the data clean-up of usernames, default passwords, SSO configuration, email addresses, and phone numbers as listed in the Authentication Pre-Upgrade Checklist.

Note: The upgrade tool will provide a list of email addresses that are not unique and usernames that are not valid. The Primary email address and primary phone number fields are used for multi-factor authentication (MFA) tokens.
Click Start Upgrade. The upgrade usually lasts from 12 to 30 minutes to update all services and systems. If the downtime lasts longer than 30 minutes, shared services may be doing maintenance or other updates. Try again to start the upgrade.
Test the results as follows:
1. Select Log in using Direct Login flow with a number of user accounts.
2. If you use SSO, select Log in using SSO flows.
3. Select Navigate between products and add-on products.
4. Select Initiate API integrations.
Do the following to wrap up the upgrade process:
1. Update saved bookmarks and deep links to the new Vanity URL.
2. Provide the new Vanity URL to employees.
3. Bookmark the new Login screen after you successfully log in and remove the bookmark to the previous Login screen.
4. If a saved bookmark starts with cus or dcus, use the Vanity URL which is https://[value].mykronos.com. The Login screen is in the center of the page after the upgrade completes successfully.
5. Remind employees of potential changes to their usernames.
6. Update email addresses.
7. Verify that multi-factor authentication (MFA) is working successfully with the configured email addresses and phone numbers.
If you encounter significant issues after the upgrade is completed, you have 7 days to roll back the upgrade. Click Rollback Everything or Rollback API Upgrades.