GRIA Rules

Rule 1 — Regular Sunday Workers

Qualification

This rule applies to the employee who qualifies as a regular Sunday worker and validates whether the employee had a 3-day weekend off during a 4-week evaluation period.

A three-day weekend means the employee must be off on both weekend days plus one adjacent weekday. For example:

• Friday, Saturday, and Sunday
• Saturday, Sunday, and Monday

The extension uses a configured number of lookback weeks to define the qualification period. The lookback period aligns with the configured Start Day of Week.

Qualification is reevaluated each pay cycle. As a result, an employee's recent attendance history may cause them to gain or lose regular Sunday worker status.

During evaluation, Rule 1 considers Flanking Monday functionality, if applicable.

To determine whether an employee qualifies as a regular Sunday worker, the extension:

• Reviews Sundays worked, as recorded in the timecard
• Looks back over the configured evaluation period
• Verifies whether the employee worked the minimum required number of Sundays

Penalty pay

When the employee qualifies as a regular Sunday worker and the free weekend rule is violated, the extension creates a 3-day weekend equivalent by assigning penalty pay on a worked day. The extension applies one of the following options, cascading from the least expensive option 1 (single day penalty) to the most expensive, option 3 (multiple days penalty).

Option 1 — Find a full weekend off and assign penalty pay to 1 adjacent worked day to create the 3-day weekend. When multiple options exist, the system processes chronologically.

Option 2 — Find a partial weekend off and assign penalty pay to 1 weekend day and 1 adjacent weekday to create the 3-day weekend. When multiple options exist, the system processes chronologically.

Option 3 — If all weekends were worked, assign penalty pay to 2 weekend days and 1 adjacent weekday to create the 3-day weekend. The third weekend worked in the validation period always receives the penalty pay.

Rule 2a. — Consecutive Days Off with Weekend

Qualification

This rule validates whether an employee had 2 consecutive days off during each fortnight of the 4-week validation period and that at least one instance of consecutive days off in the 4-week window occurred on a weekend (Saturday+Sunday).

Penalty pay

When the employee does not meet the requirement, the extension processes the following steps:

Step 1 – Creates a weekend off in one of the fortnights.

The extension looks for a Saturday or Sunday off in any of the 2 fortnights and assigns penalty pay to the other worked weekend day.

When neither a Saturday nor a Sunday off is found, applies penalty pay to both worked weekend days.

In this situation, penalty pay always applies to the third weekend, which falls in the second fortnight.

Step 2 – Create 2 consecutive days off in the other fortnight.

The extension looks for 2 consecutive days off in the remaining fortnight; when found, no further action takes place.

When not found, the extension looks for 1 day off and applies penalty pay to the preceding worked day.

If the targeted penalty day falls outside the validation period, penalty pay applies to the following worked day.

When no days off are found, penalty pay applies to the first 2 worked days found in the fortnight.

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Rule 2b. — Consecutive Days Off without Weekend

Qualification

This rule applies to employees with a signed MVA who waived their right that the 2 consecutive days off for each fortnight must include the weekend at least once.

Rules 2a and 2b are mutually exclusive and cannot be combined in the same rule set.

Penalty pay

This variant only validates that 2 consecutive days off are found in each of the fortnights. Only 1 step is applicable:

The extension looks for 2 consecutive days off in each of the fortnights; when these are found no further action is taken.

When not found, the extension looks for 1 day off and penalty pay applies to the preceding worked day.

If the targeted penalty day falls outside of the validation period, penalty pay applies to the following worked day.

When no days off are found, penalty pay applies to the first 2 worked days found in the fortnight.

Rule 3 — Consecutive Days Off 2+2 or 3

Qualification

This rule verifies whether an employee meets one of the following conditions within the 4-week validation period:

• The employee had two consecutive days off in each fortnight, or

• The employee had three consecutive days off that span both fortnights.

An optional configuration setting, Include Weekend For Rule 3, allows the extension to prioritize creating the three-day break over a weekend when possible. This helps ensure that the consecutive days off include weekend days for improved compliance.

Preferred weekend combinations include:

• Friday–Saturday–Sunday

• Saturday–Sunday–Monday

Penalty logic

When the Include Weekend For Rule 3 parameter is set to True, the extension first attempts to create the three-day break over a weekend.

If multiple three-day combinations are possible, the system evaluates them in the following order:

1. Weekend combinations (Friday–Saturday–Sunday or Saturday–Sunday–Monday)

2. Other available three-day combinations within the validation period

If a weekend combination cannot be created, the extension selects the next available option based on the least costly penalty placement.

Penalty options

The extension evaluates penalty placement in the following order.

• The extension identifies two consecutive days off within the fortnight.

• Penalty pay is applied to the preceding worked day, creating a three-day consecutive break.

If the preceding worked day falls outside the validation period, the extension applies penalty pay to the next worked day instead.

• The extension identifies one day off within the fortnight.

• Penalty pay is applied to the two preceding worked days, creating a three-day consecutive break.

If those days fall outside the validation period, penalty pay is applied to the two following worked days instead.

• If no days off are found within the fortnight, the extension applies penalty pay to the first three worked days, creating a three-day break.

Rule 4a. — Maximum Working Days in a Fortnight

Qualification

This rule validates that employees do not work more than a maximum number of days in a fortnight. The default threshold is 10 days, but is configurable.

Penalty pay

The system identifies the day when the maximum is reached, and penalty pay applies to all subsequent worked days.

Rule 4b. — Maximum Working Days in a 4-week Period

Qualification

This rule validates that employees do not work more than a maximum number of days in a 4-week period. The default threshold is 19 days, but is configurable.

Penalty pay

The system identifies the day when the maximum is reached, and penalty pay applies to all subsequent worked days.