Accruals

Accruals Information

  • Accrual Profile — Use the Accrual Profile table to assign one or more accrual profiles. An accrual profile contains accrual policies, which determine how employees accrue their time, money, or both. If an employee has accrual profiles assigned, they are listed in the table, along with effective dates. If an employee is new, or has no accrual profiles assigned, the table is blank.
    Note:
    • Time gaps might exist among accrual profile assignments, and can be determined by checking the start and end dates of the displayed assignments.
    • When you delete an accrual profile assignment, the previous assignment is not affected. The previous assignment does not become effective through the deleted assignment's end date. If you want to extend the previous assignment, change its end date.
    • Grants from a previously assigned accrual profile expire, even if their “expire-to” codes are not in the newly assigned profile. If, at some point, you reassign a profile that contains the “expire-to” accrual code, the expired grants in that accrual code might affect balances accordingly.You cannot save accrual profile assignments that have overlapping dates. A selected accrual profile needs both a start date and an end date.
    • To maintain your current FMLA policies, you need to use the same FMLA-related policy and accrual codes in all accrual profiles.
  • Full-Time Equivalency — Full-Time Equivalency (FTE) is a number greater than 0 and less than or equal to 100 that the system uses in calculating accruals. You can express Full-Time Equivalency as a percentage or as a ratio of Employee Hours to Full-Time Hours. Enter an effective date to indicate when changes to an employee’s FTE take effect.

    For example, suppose a full-time employee works 40 hours per week and you are creating a profile for a part-time employee who works 20 hours per week. You could express this full-time equivalency as either a percentage (= 50%) or as a ratio (Employee Hours = 20, Full-Time Hours = 40).

  • Cascade Profile — Cascading profiles contain cascading policies that define the paycodes used to trigger cascading accrual takings. For example, a cascading policy that allows the system to take time from both vacation accrual holdings and sick accrual holdings if an employee does not have an adequate amount of vacation time accrued.