Request Subtype Transitions

Request subtype transitions suspend a request while another business process completes tasks.

Note: You can configure UKG Pro Workforce Management to send an employee’s Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Contact your UKG Representative for more information.

1. Make sure that a business process model is available for time-off requests, activated, and assigned to the request subtypes.
2. Click Tap Main Menu  > Administration > Application Setup > Employee Self Service > Request Subtype Transitions. 
3. Do one of the following: 

   Best Practice: Because edits can affect pending requests, create new request subtype transitions rather than edit current transitions.

   • Click Tap New. Enter a Name .
   • Select one request subtype transition. Click Tap Edit or Duplicate.
   • Select transitions. Click Tap Activate or Inactivate.
   • Select transitions. Click Tap Delete. Click Tap Yes to confirm.
4. (Optional) Enter a Description. 
5. Select a From State and a To State. The From State that you select affects the To States that are available.
6. Select the business process model to execute before (Pre-Processing) or after (Post-Processing) the state transition.
7. To add another subtype transition, click Insert a New Row. One of the states must be unique for every transition, even if the transitions use the same business process model.
8. Click Tap Save.