Accrual profiles contain a collection of accrual policies that specify how employees accrue time and money. For example, one policy specifies how vacation time is accrued and how it can be used, another specifies how sick time is accrued and how it can be used.
Effective dating accrual profile assignments enables you to manage benefit balances, which can change, based on an employee’s status. For example, you can assign different accrual profiles in the following situations.
- Employees are promoted
- Employees change jobs
- Employees transition from full-time to part-time, or vice versa
- Employees take military leave, or return from military leave
- Employees take a leave of absence, or return from a leave of absence
- Employees need a new profile because the company changed accrual codes or accrual policies
In each of these situations, the accrual policies associated with employees can change, which requires a change in their accrual profile. You can manage these changes in People Information, where you can assign one or more accrual profiles, each with different effective dates.
When assigning accrual profiles, note that:
- Accruals amounts can change when the accrual profile changes.
- The effective date for an accrual profile applies to the entire accrual day, with- in specified .
- Signed off totals remain locked. A new accrual profile assignment in the past does not affect data that has been signed off unless the sign-off is removed.
- Accrual profile assignments cannot have overlapping dates.
- If an accrual profile assignment is deleted, the previous assignment is not affected.
- You can view accrual profile assignments in the timecard menu and on the Accruals tab at the bottom of the timecard. If you want detailed accruals information, use a display profile that includes an accruals reporting period tab, rather than the legacy Accruals tab.
- After an upgrade from a version that did not have accrual profile effective data to a version that does, all existing rules are effective from the beginning of time through forever.