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Translation - Setup Data

Translation - Setup Data enables you to extend the translations in language packs. Language packs, in general, provide translation of application pages and system data. Translation - Setup Data enables you to translate certain data that you created during setup.

Use the Translation - Setup Data page (Administration > Application Setup > System Configuration > Translation > Setup Data) to select configured data to be translated.

The default, or base language, is typically English but can be any installed language. You can export the Setup data to an Excel file, and send the file to a vendor for translation or have the translation done in-house. Following translation, import the file into the system with the translated values. The system creates a separate spreadsheet for each language.

You can select the following entity types to translate. The fields that are translated for each type are listed.

Note: If you need to revert a translated value to the value in the Original column, remove the translated value in the Translated column and then enter the value from the Original column in the Translated column. If you only clear the value from the Translated column, the Translated value will still be used.

Accrual codes

Name
Abbreviation

Addon headers

Name
Accrual Code Name; Accrual Code Type; Accrual Reporting Period; Accrual Prior Ending Balance; Accrual Opening Balance; Accrual Ending Balance
Prior Period Ending Vested Balance; Prior Period Ending Probationary Balance
Opening Vested Balance; Opening Probationary Balance; Ending Vested Balance; Ending Probationary Balance; Available Balance
Current Probationary Balance; Current Vested Balance
Taken to Date; Earned to Date
Planned Takings
Pending Grants
Date Pattern
Reporting Period
Target Amount; Actual Amount; Projected Amount
Variance
Projected - Target
Target to Date; Actual to Date
Actual - Target to Date; Target - Actual to Date
Actual to Date - Period Target; Period Target - Actual to Date

Bonus/Deduction Rules

Name

Break Rules

Name

Comments

Name

Dataviews

Dataview Name
Description
Column Headings
Chart Titles

Exception Categories

Name

Exception Tiles

Name

Holidays

Name

Mapping Category Definition

Name
Description

Mapping Category Type

Name

Pay Codes

Name
Short Name

Request Subtype

Name
Description
Custom Duration Label
Custom Pay Code Label

The translations display in the following areas where Request Subtypes are shown:

Administrators

Maintenance > Employee Visibility Periods page

Maintenance > Employee Visibility Periods > Add Period slider and Edit Period slider in the Request For drop-down list
Maintenance > Employee Visibility Periods > View In Calendar in the Request Subtype drop-down list

Employees and Managers

Sliders — for Time Off requests, Shift Swap requests, Requests to Cover, Open Shift requests, Self-scheduling requests, Availability Change requests, and Availability Pattern requests
My Calendar — on the Events tab and Requests tab for Time Off requests
Schedule Planner — for Time Off requests
Control Center
Dataview Library

Workflow Notifications

Name
Message
SMS Message
Labels
Values

Work Rules

Name

Example

The base language on the system is French.

All entity columns are exported for translation to English, Spanish, and Chinese using three separate Excel spreadsheets; one for each language.

When the spreadsheets are returned, import the translated data from each spreadsheet.

Users can then log on using a locale profile specific to one of the available languages; French, English, Spanish, or Chinese.

When users log on to the system using the Spanish locale profile, they see paycode names or other translated data in the Timecard or Dataviews in Spanish. Names that were not translated appear in the base language.

Export tab

Use the Export tab to specify the language, country, and entity types to be translated.

The Export tab is active when you open the Translation - Setup Data page.

On the Export tab:

Select the Language to which you want the setup data translated. The data is translated from the default language on your system.
(Optional) Select a Country to make the translation specific to a country when there are variants in the language.

Examples

Selecting Chinese might not be adequate for use in Hong Kong, Taiwan, and China. Hong Kong and Taiwan identify the translation as Traditional Chinese, where China identifies it as Simplified Chinese. You must specify the country to create the correct Chinese translation.

Note: There will be no Chinese translations of configured data, Traditional or Simplified, until you create them using the Translation - Setup Data feature.

If you have a language pack installed for the French translations for Canada, you might want to have a different translation for a French word in France. You can select the language French and the country France to create a translation specific to France in French.

Note:

There will be no French translations of configured data, Canadian or otherwise, until you create them using the Translation - Setup Data feature.
You can import French translations that apply to all French locales using French as a language and not selecting a country when you create the export file.
You can import translations that vary locally using French as a language and specifying the particular country.
Locales for the same language are separate. Translations imported as Canadian French are not seen by a user who logs on as France French. The only exception is Taiwan Chinese, which falls back to Hong Kong Chinese.

Select one or more entity types to be translated. To select all types, click the check box next to Entity Type.
Click Export to create the Excel spreadsheet that contains the data to be translated.
To view the spreadsheet, click the downloaded report file name that displays at the bottom of the browser.
To start again, click Refresh.

Import tab

After the data in the exported Excel spreadsheet has been translated, use the Import tab to import it into the system.

Note:

Any item that is not translated is not added to the translation database during an import.
When imported translations are displayed, a localized translation takes precedence over a translation of the same language that does not have a country selected. If neither has been imported, the base language appears.

Click Import.
Click Choose File to find the appropriate Excel spreadsheet, and then click Import.

Note:

For best results, import the file that was created during the export function.
Modify only the translated text column after an import.
If you receive the message "Some Exception Occurred While Processing File", this may be because there are duplicate values in the import file. If there are duplicate values, remove the duplicates or make them unique. Be sure to check all tabs in the import file for duplicate values and correct as needed.