Fixed Rules

Fixed rules identify constant pay policies that are assigned to employees, such as pay periods, day divides Time that defines when one day ends and a new day begins. The day divide is defined in a pay rule. If a shift crosses the day divide, the pay rule defines how the hours are allocated: to the day before, the day after, or to the day on which the worked hour occurred., and the Hours belong to option. Unlike work rule assignments, which can change with employee schedules, fixed rule assignments do not change. If there is no fixed rule assigned, the defaults in the fixed rules apply to the pay rule.

Select Administration > Application Setup > Pay Policies > Pay Rule Building Blocks > Fixed Rules and use the following information to configure fixed rules:

  • Select the type of pay period:
    • Days — The number of days in weekly or biweekly pay periods.
    • Reference Date — The day when the pay period begins. Specify a reference date when you select Days as the pay period type. Select a date that is at least two pay periods in the past. For example, a biweekly pay period (14 days) starts on June 30. Select June 2 as the Reference Date, because it is two pay periods in the past.
    • If you are using Attendance and have a policy that uses a tracking period based on a pay period, and you plan to import and process historical attendance information upon startup, specify a Reference Date that is at the beginning of the historical period. For example, if startup is on June 1, 2005, to import historical attendance information for a period starting on June 1, 2004, set the Reference Date to June 1, 2004 or earlier.
    • Semi-monthly — Select this option to create two pay periods per month. Also specify the Reference Day.
    • Monthly — Select this option to create one pay period per month. Also specify a Reference Day.
  • Reference Day — The day of the month on which a semi-monthly or monthly pay period begins.
  • For semi-monthly pay periods, reference days of 1 through 13 result in an initial pay period length of 15 days. The second pay period starts 15 days later that same month. Start dates are the 1st and the 16th through the 13th and the 28th.
  • Reference days of 14 or 15 make the second pay period start relative to the end of the month. 14 uses the day before the end of the month; 15 uses the last day of the month. Start dates are the 14th and the 27th, 28th, 29th, or 30th or the 15th and the 28th, 29th, 30th, or 31st, depending on the month.
  • For monthly pay periods, reference days of 1 through 28 always begin that day of the month. Reference days of 29 through 31 are relative to the end of the month. 31 begins the last day of the month. 30 begins the day before the last day of the month. 29 begins 2 days before the last day of the month. These reference dates enable you to begin a pay period during every month, and avoid missing a pay period during 30-day months or during February.
  • Day Divide — Specifies the time when one day ends, and another day begins. The value of the day divide marks the first minute of the new day. Employees can work across the day divide.
    • Note: By default, a day starts and ends at 12:00 midnight. This is called the midnight divide The time when one day ends and another begins. When a shift starts on one day and ends on the next day, the system enters a purple punch to end the first day and another purple punch to start the new day.. When a shift spans the midnight divide, the timecard indicates that a new day has started by displaying purple phantom punches A punch, displayed in purple, entered by the system. For example, when a punch spans the midnight divide, a purple punch ends the first day and starts the next day at 12:00. at midnight to end one day and start another. You can, however, specify a time other than midnight for the day divide in the fixed rule. If you do this, the system will still display purple phantom punches The entries on a timecard that mark the beginning (in-punch) or end (out-punch) of a work interval, such as the beginning of a shift or transfer. at midnight to end one day and start another. The totals and the Rules Analysis tool reflect the correct day divide, but the timecard displays phantom punches.

Specifies how hours are allocated.

  • Scheduled in-day — Uses the scheduled shift start. Hours belong to the day when employees are scheduled to begin their shifts.
  • Scheduled out-day — Uses the scheduled shift end. Hours belong to the day when employees end their shifts.
  • Day with Majority Worked Hours — Allocates hours to the day with the most worked hours.
  • Day with Majority Scheduled Hours — Allocates hours to the day with the most scheduled hours.
  • Note:

    For both Day with Majority Worked Hours and Day with Majority Scheduled Hours:

    • Bonuses and deductions are not considered in the calculation of majority hours.
    • For shifts that are equally spread across the day divide, hours are allocated to the In day.
  • Day Actually Worked — Allocates hours to their corresponding days. This setting should not be used with Project View Employees.