Time Off Rules

You can apply an average of recently worked, contracted, or scheduled time as the amount of a pay code edit for part-time employees who typically work varying amounts of times from one day to the next.

Normal processing is replaced with the amount computed by the employee’s time-off rule when both of the following conditions occur in the timecard or the Scheduler:

  • The edit is Full Contract Day or Half Contract Day.
  • The employee has an Employment Term assignment that contains a Time Off Rule.

In addition, this amount is automatically updated if the values used to generate it change.

Select time-off rules from the list to edit, duplicate, or delete.

  • To specify a row — To perform an action on all items in the list, select the check box at the top of the column. You can only select one row at a time to duplicate.
  • To sort this table on any column — Click a column header to sort the table on that column. Then, click the arrow to sort the table in ascending order or descending order.

Use the Time-Off Rule Editor to create, duplicate, or edit time-off rules. Always save your changes before proceeding.

  1. From the Main Menu, select Administration > Application Setup > Employment Terms Legal contracts between employer and employee. When scheduled to work hours differ from the hours in their contract, the pay rules of the employees determine the impact on pay. > Time Off Rule.
  2. Click New or select a time-off rule from the list and click Duplicate or Edit.
  3. Enter or edit the name and description.
  4. Select the contributing shifts rule.
  5. In the If more than one shift exists on a day area, select one:
    • Use the length of the longest shift — If there is more than one shift on a day, only the length of the longest shift contributes to the average shift length (the default).
    • Use the sum of all the shifts — If there is more than one shift on a day, all of the shifts contribute to the average shift length.
  6. Specify the Averaging Type information.
  7. Select one of the Use Recent Shifts settings:
    • Contract — Average over recent contract shifts.
    • Scheduled — Average over recent scheduled shifts.
    • Worked — Average over recent worked shifts. This is the default.
  8. Select one of the Use Number of settings, which define how the average shift length is calculated.
    • Number of qualified shifts — The total number of qualified hours is divided by the total number of qualified shifts, as determined by the contributing shifts rule. You can also specify a minimum number of qualified shifts to use for this calculation. Enter a value between 0 and 999 in the text box.
    • Number of qualified days — The total number of qualified hours is divided by the total number of qualified days. You can also specify a minimum number of qualified days to use for this calculation. Enter a value between 0 and 999 in the text box.
    • Fixed number — The total number of qualified hours is divided by a specified fixed number. The default and the minimum is 1. You can enter a value up to 999 in the text box.
  9. Configure the Average Shift Rounding Rounding is a way to simplify payroll accounting and reporting, and to enforce shift start and end times. Punch rounds divide hours into equal segments of an hour.:
    1. Enter a round to specify the increment to which the computed average shift length is adjusted.(default is one minute).
    2. Enter a grace Graces determine when shift start and end times round to the previous increment and when they round to the next increment. to specify whether the average shift length rounds to the next increment or to the previous increment.
    3. Specify the minimum time-off amount. The specified minimum applies to edits with full schedule day or full contract day amounts. For edits using half-day amounts, the minimum is half the specified amount.
    4. Specify the maximum time-off amount. (Default is 99:59).
  10. Click Save.
  1. From the Time-Off rules page, select the time-off rules.
  2. Click Delete, and then click OK.