Add, edit or delete a punch (hourly timecard only)

You can add, edit or delete punches The entries on a timecard that mark the beginning (in-punch) or end (out-punch) of a work interval, such as the beginning of a shift or transfer. in the hourly timecard The type of timecard used by employees who punch in and out several times each day.. Depending on your access rights, you can also cancel meal deductions, override a punch, change the time zone, and add comments to existing punches.

Enter or edit a punch

The way that you add a punch differs depending on whether you are using the table view or the list view.

To enter or change a punch, click a cell in the In or Out column, enter the time, then click Save .

If you need to add more detail to the punch:

  1. Right-click a cell in the In or Out column. The Punch Actions glance (also known as a contextual call-out) Provides information and actions in a dialogue box for an item on the screen when the user right-clicks or taps the item. panel opens. If the cell already contains a punch, the glance panel displays the current information about the punch: date, time, override, time zone, exceptions, last edit date and the last person who edited it.
  2. In the Punch Actions glance panel, click tap Edit .
  3. In the Punch panel, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Transfer — Click Tap the arrow to open the Transfer glance panel where you can select the business stsructure, work rule, cost center or labor category for the transfer. Click Tap or Cancel to exit.
    • Override — Select one of the listed overrides.
    • Time Zone — Select the applicable time zone.
    • Cancel Deductions — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  4. Click Apply.

Note: Punches that cross the day divide Time that defines when one day ends and a new day begins. The day divide is defined in a pay rule. If a shift crosses the day divide, the pay rule defines how the hours are allocated: to the day before, the day after, or to the day on which the worked hour occurred. display in black, along with phantom midnight day-divide punches regardless of the fixed rule. The totals still display on the days defined by the fixed rule configuration.

  1. Select the appropriate day.
  2. In the time detail panel, add or edit a punch:
    • To add a punch, click Add Punch.
    • To edit an existing punch, select Punch In or Punch Outand click Edit .
  3. In the Punch panel, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Transfer — Click Tap the arrow to open the Transfer panel where you can select the business structure, work rule, cost center or labor category for the transfer. Click Tap or Cancel to exit.
    • Override — Select one of the listed overrides.
    • Time Zone — Select the applicable time zone.
    • Cancel Deduction — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  4. Click Apply and then click Save.

After you create the punch, you can attach a comment as described in Add comments.

  1. Tap the appropriate day.
  2. In the time detail panel you can add or edit a punch:
    • To add a punch, tap Add Punch.
    • To edit an existing punch, select Punch In or Punch Out, tap Edit . Tap More Actions to add a comment or mark as reviewed.
  3. In the Punch panel, enter the following information as needed:
    • Time (hh:mm)* — You cannot leave this field blank.
    • Override — Select one of the listed overrides.
    • Transfer — Tap the arrow to open the Transfer panel, where you can select the business structure, work rule, cost center or labor category for the transfer. Tap to exit.
    • Time Zone — Select the applicable time zone.
    • Cancel Deduction — Select one of the listed deduction rules.
    • Exceptions — If there is an exception in the cell, the exception name is displayed. You cannot edit this.
    • Comments — If there is a comment for the cell, the comment is displayed.
  4. Tap Apply.

Approve or deny a submitted timecard change

Depending on your environment, you may need to approve timecard changes made by employees before the system applies their changes to their timecard. When an employee edits his or her timecard, you receive a notification and each change request is listed in the Control Center. You can review the changes from the Control Center or directly in the employee's timecard.

  1. Click Tap Control Center
  2. For each timecard change request, select one of the following:
    1. Approve — After you approve the request, the approval is listed in the employee's Control Center and the edit is visible in the employee's timecard.
    2. Refuse — After you refuse the request, the refusal is listed in the employee's Control Center and the edit is not visible in the employee's timecard.
    3. Go To — Opens the employee timecard with the Pending Changes panel open.
    4. To review the change in the timecard, you can select each employee edit in the Pending Changes panel and select Approve or Refuse. When finished, click tap Apply.

Open the employee's timecard and click tap View Pending . If there are changes that have not yet been approved, the Pending Changes panel opens, listing the type of change that the employee has submitted — typically Punch or Paycode A category of time or money that employees earn, for example, Regular Hours, Bonus, or Sick. (including comments or transfers). Next to each type of change, the panel identifies the type of change — Added, Modified or Deleted.

From here, select Approve or Refuse and click Apply.

Note: The Audits tab includes a row for when the employee requested the change and another row for when the manager acted on the change (approve or refuse), but the actual edit is only listed as an employee edit.

Delete a punch

In the table view, select the punch, then click Delete on your keyboard.

In the list view, select a punch from the day detail panel and delete it.

In the day detail panel, select a punch and delete it.