Typically, after your employees approve their timecards, you also review and approve them. Depending on your access, you may also be able remove your approval to edit employee timecards or even edit them without removing your approval.
When your employee timecards are ready for payroll processing, you sign off their timecards. Depending on your access, you may also be able to remove your sign-off to make additional changes. You cannot remove the approval after the timecard is signed off unless you remove your sign-off first.
- Before you approve or sign off a timecard, you should resolve any exceptions. For more information about exceptions, see Resolve timecard exceptions (hourly timecard).
- If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. If you need to resolve multiple pending changes at once, you can do this from a Dataview A configurable tool for analysing data and taking actions on a group of employees or an organisation.. See the Working with Dataviews topic for more details.
Timecards with multiple approvers
When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them – that is, the time worked for the locations and jobs that are within their manager job transfer set.
If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time that the manager can approve using bold text and the person icon
Note: The approval method for an employee is defined in their person record. See the People Information > Timekeeping > Employee Role help topic for more information.
Compressed work week data for 9/80 employees
If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic.
To approve a timecard:
- Open a timecard and select the appropriate timeframe.
- Make sure the timecard is accurate.
- Click Tap Approve
You can also approve multiple timecards at the same time from the Employee Summary page.
- Select the appropriate timeframe and search criteria.
- Select the one or more check boxes next to Employee Full Name.
- Click Tap Approve
- Select the appropriate timeframe and search criteria.
- Select the one or more check boxes next to Employee Full Name, tap More Actions
. - To select all check boxes, tap More Actions
. - To clear all the selected names, tap More Actions
. - Click Tap Approve
The way that approval is displayed in your timecard differs depending on whether you are using table view or list view.
Table view
You can approve the entire timeframe or part of the timeframe. If you approve the entire timeframe, the Approve
The background color of the timecard changes, depending on who has approved it:
To remove approval, Click Tap Remove Approval
List view
You can approve the entire timeframe or part of the timeframe. If you approve the entire timeframe, the Approve
The approval bar on the left side of the timecard changes, depending on who has approved it:
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All days approved by employee |
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All days approved by manager |
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All days signed off |
To remove approval, click More Actions
The approval bar on the left side of the timecard changes, depending on who has approved it:
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|
All days approved by employee |
|
|
All days approved by manager |
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All days signed off |
To remove approval, tap More Actions
If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. The background colour changes to a grey crosshatch pattern. Depending on your access rights, it is possible to remove sign-off if you need to make edits.
- To sign off timecards, click tap Sign Off
. - To remove sign-off, click tap Remove Sign-Off
.