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Set up accruals
Accruals are adjustments for revenues that have been earned but are not yet recorded in the accounts, and expenses that have been incurred but are not yet recorded in the accounts.
Accruals setup reference
About accruals validation

Administration
- Time application setup
  - Time application setup help
  - Access Profiles
    This topic describes how to determine the components that users can access and the types of functions that users can perform.
  - Authentication Upgrade
  - Set up accruals
    Accruals are adjustments for revenues that have been earned but are not yet recorded in the accounts, and expenses that have been incurred but are not yet recorded in the accounts.
    - Accrual profiles
      Accrual profiles enable you to group different accrual policies and assign them to one or more employees.
    - Accrual policies
      Accrual policies, which contain accrual codes, grants, and takings, define how and when accrual balances are credited and debited. Accrual policies also define preset amounts and predefined intervals for adjusting accrual balances or codes.
    - Accrual grants
      Grants credit accrual balances in preset amounts at predefined intervals, or based on earning pay codes.
    - Accrual limits
      There are three types of limits: taking, earning, and carryover. Taking and earning limits govern balance limits for accruals. Carryover limits govern how accruals can limit the amount of time or money, or both, that can be carried over from one interval to another.
    - Accrual probation periods
      Probation periods specify when accrued time or money can be used within a specified time period.
    - Accrual balance cascade groups
      A balance cascade group is an ordered list of balance cascades. The balance cascades are performed in the order listed.
    - Accrual balance cascade
      Balance cascades specify automatic payouts and transfers for all types of accrual balances.
    - Date patterns
      Date patterns are predictable sequences of dates that govern when accrual balances are incremented.
    - Accrual dates
      Description of accrual dates.
    - Accrual codes
      Description of accrual codes.
    - Accruals setup reference
      - About accruals validation
      - Accruals validation for time-off requests
      - Accruals validation for cascading paycode edits
        Configure cascading pay code edits to trigger an accruals validation error message by configuring cascading policies and accrual policies in a specific way.
      - Accrual reporting periods
  - Activities Setup
  - Attendance configuration sequence
  - Configure Attestation
  - Brazil Device Setup
  - Business Processes Setup
  - Business Structure
  - Calendar Views Setup
  - Common Setup
  - Display preferences
    Display preferences define the information that users see, such as custom URLs and the display format of schedules, labor categories, and timecards.
  - Dynamic Workforce Operations
    This topic outlines the required permissions, location settings, live schedule settings, and signal configuration needed to enable managers to use DWO effectively.
  - How to Configure Employee Self-Service
  - Employment terms
  - Events and Notifications Configuration Steps
  - Forecaster Setup
  - HCM Profile Setup
  - Integrations Setup
  - KPI Builder
    KPI Builder access.
  - Leave
  - Pay Policies
    Pay policies are sets of rules that govern how employee hours are interpreted, including rounding of punches, overtime accrual, and holiday credit earnings, as well as the processing of time and attendance information through components like pay codes and work rules.
  - Scheduler Configuration
  - Staffing
  - Statutory reporting
  - System configuration
- Data Import Tool
- Universal Device Manager
- Setup Data Manager
  Setup Data Manager (SDM) uses the system's REST APIs to copy setup data.
- Administer Business Processes
  Administrators, managers, or employees start or respond to Business Processes from the Business Process tile on their home page, the GoTo control, the Control Center, Attestation Punch Tile, Smart View from devices or from notifications. Use the Business Processes Admin to monitor and troubleshoot Business Processes.
- Mobile App
  A mobile app is available on the iOS App Store for Apple devices and on the Google Play Store for Android devices.
- Communications
- Strategic Workforce Planning
- Extensions
- HCM
  The Human Capital Management (HCM) component provides a comprehensive set of applications for managing all aspects of the employee life cycle — recruitment, benefits, compensation, payroll, HR, and more. Users can configure and personalize configuration of the application for an optimal user experience.

About accruals validation

When a regular paycode edit or time-off request uses a paycode that is configured as a taking paycode in an accrual policy, and the paycode edit or time-off request causes the balance of the accrual policy’s accrual code to fall below the overdraft limit of the accrual policy, the system generally validates the request, and, if appropriate, displays an error message.

There are certain situations in which the system does not perform the validation or generate an error message, including the following:

System-generated results, such as auto-resolved, justified exceptions, and short fall editing (automatic makeup of expected work time in an averaging period via cascading paycode edits) are not validated.

Note: Although accrual validation isn't applied to duration edits generated by the Auto-Resolved Absences feature, if a paycode edit with no accrual implication is added on the same day as the duration edit, it triggers a validation error on the Auto-Resolved duration on that day. The error occurs when totalization occurs because users Click Tapon another row or use the Calculate Totals option. No validation error occurs if you save the timecard immediately after the edit.

The system generates an accrual validation error message when the amount of day-based paycode edit with an associated duration paycode, entered in the timecard or schedule editor, exceeds the accrual balance. However, when the same paycode is associated with a time-off request, no message is displayed.
When duration pay codes are validated, the hours reported for paycode balance and overdrawn amounts will be cumulative when crossing the day divide, and the Hours Belong to option in the Fixed Rule is set to Day Actually Worked.
Although a validation error message occurs, the data and computations are correct. The error message is reporting a cumulative total (on the second day) of hours over the limit. This is correct for duration pay codes.
Duration edits are only validated one year into the future. Hours and cascading edits are validated beyond a year.
The system validates duration paycode edits that cross the day divide against the day on which the shift begins, or the Scheduled in-day. This occurs even when the Hours belong to option in the Fixed Rule is set to Scheduled out-day.