Accrual balance cascade

Consider the following accrual policy information when configuring a balance cascade.

• Takings — When takings occur against transfer to codes, the taking paycode precedes the balance cascade.
  • If you use the same paycode for Taking and Transfer to, the balance amount does not change, and the cascade does not take effect.
  • If you use a system-generated edit as a Taking code on any other accruals (unrelated to the balance cascade), there is no impact from using the cascade.
• Earnings — Earned grants occur prior to cascading on the same day. Therefore, they are included in the cascade amount (where applicable).
• Resets — Resets done on the same day as a cascade transaction will be calculated prior to the cascade.
• Updates — Updating the original "from" code will work the same as if it occurred prior to transfer, and is included in the transfer amount (if possible). Updating one of the other "transfer from" codes will contain the amount of the update included in the transfer if this was done on the same day.
• Carryover Limit — (based on a daily date pattern) This limits the amount after a transfer.
• Balance Limit (not carryover limit) — If you use a balance limit on the "from" accrual code, the code is limited prior to the transfer. If you use a balance limit on the "to" accrual code, the balance limit will not limit the amount.

  Note: The next earning will trigger the balance limit.

• Taking restrictions — Using “Increments of" has no impact on a "from" code (additional transactions will trigger). Minimum takings has no impact on a "from" code (additional transactions will trigger).
• Full day/half day timecard edits — Balances generated from this version of a paycode edit will be included in a transfer.
• Expirations/Restorations
• Expirations — Time added to a "transfer to" code does not expire. Time cascaded from an accrual code containing an expiring grant may still expire, which creates a negative amount after the cascade occurs.
• Restorations — Time taken from the "from" code is not restored.
• Probation — If a cascade is taking time from an accrual code which is subject to probation, only the vested balance is transferred.
  • If a receiving code is subject to probation, the time transferred to this code will be added to the probation balance.
  • If a cascade occurs on the same day as the release of a probation period (vested), the probation releases first, and the balance is then cascaded.
• Suspensions — Suspensions will not prevent a cascade from occurring.

Select Administration > Application Setup > Accruals > Balance Cascades When you create, edit or duplicate balance cascades, use the following fields:

• Name — Required. Name of the balance cascade. Case-insensitive, must be unique. Use a name that is easily identified on the list page.
• Description — Optional. Describes the balance cascade. You can include detailed information. Optional.
• Date Pattern — Required. The date pattern that specifies the dates on which a balance cascade occurs. If there are no date patterns, you must configure one.
• Type — The type of balance to use for the cascade. The type of balance must be consistent with the fixed amount, the accrual code amount, and the deduct from amount. Select Hours (default), Days, or Money.

Note: You cannot modify the accrual code type after you save the balance cascade. To change the accrual code type, delete the balance cascade and create a new one.

Cascade Balance Amount

Options that establish the starting amount that will be reduced toward zero at the date interval.

• Accrual code amount — Select an accrual code whose balance will be adjusted toward zero at the date interval.
• Fixed amount — Enter an amount in the format of the accrual code Type, and in the format of your locale settings. If you selected Days, enter the fixed amount as days. For example, an amount of 7 and one half days is entered as 7.5.
• You can specify an accrual code amount, a fixed amount, or both. The sum of the accrual balance and the fixed amount is used as the beginning cascade amount. If you select None for an accrual code amount, you must specify the fixed amount.
• Options for negative and positive balances:
  • Increase to zero — This option is not currently available.
  • Reduce to zero — For positive balances, select to reduce the accrual code amount and the fixed amount (if any) toward zero.

Cascade Order

Options that increase or reduce the remaining balance of the accrual code amount toward zero.

• Deduct from — The accrual code balance or a fixed amount that you want to reduce toward zero. This is the only required field in the Cascasde Order.
• Pay out to paycode — The paycode you want to pay out, which represents the pay out of the accrual code balance. Optional.
• Transfer to accrual code — The accrual code to which you want to transfer the balance. Optional.